Graduation Guidelines for Candidates (46th Commencement Ceremonies)

Posted on : June 02, 2016

Graduation Guidelines for Candidates

46^th Commencement Ceremonies

Schedule of Graduation-Related Activities

Graduation Rehearsals: June 10, 2016, Friday, 8:00 am, 缅北禁地-IIT Gymnasium

Checking of Attendance: 8:00 – 9:00 am

Baccalaureate Ceremonies: June 15, 2016, Wednesday, 7:00 am, 缅北禁地-IIT Gymnasium

Assembly Time/Venue: 6:00 am / Along Magkuno Street (fronting CSM, CBAA)

Processional: 6:30am; Checking of Attendance: 6:00 – 6:30 am

Commencement Ceremonies: June 15, 2016, Wednesday, 9:00 am, 缅北禁地-IIT Gymnasium

Baccalaureate Ceremonies:
The ceremonies shall consist of the following:
1) Processional 2) Invocation 3) Baccalaureate Prayers and Message 4) Prayer Response 5) Presentation of Tokens and Love Offerings to the Spiritual Leaders, and 6) Recessional

Commencement Ceremonies:

The ceremonies shall consist of the following:

1) Processional 2) Entry of Colors 3) Invocation 4) Pambansang Awit 5) Welcome Address 6) Introduction of the Commencement Speaker 7) Commencement Address 8) Presentation of Plaque of Appreciation and Tokens 9) Presentation of Academic and Co-curricular Awards 10) Presentation of the Candidates for Graduation 11) Conferment of Titles and 12) Graduation Song 14) Oath Taking of the Graduates 15) Pledge of Loyalty to the Alma Mater 16) Himno ng Pamantasan, 17) Exit of Colors, and 18) Recessional

Attendance:

All candidates are required to attend the rehearsals, Baccalaureate and Commencement Ceremonies. Have this guide sheet signed by your College Marshal. Show this at the Registrar’s Office upon request of your documents after graduation. Ensure also that your attendance is checked before the Baccalaureate Ceremonies.
If unable to attend the rehearsals, Baccalaureate or Commencement Ceremonies, an excuse letter must be submitted addressed to the Registrar and duly endorsed by the College Marshal.
Observe punctuality in all graduation-related activities.

Vehicle Parking:

Per Institute policy, only vehicles with stickers obtained from the Security Office can enter the campus.
Before the processional, vehicles of faculty members and System officials with stickers, including those given priority numbers by the Security Office, are allowed to be driven up to the vicinity of the gymnasium and to park in areas designated by the Security Office. Parking of faculty and staff vehicles are on a first-come-first-served basis and is subject to availability of space.
During the processional, vehicles of faculty members, staff and others with stickers are allowed to enter the campus but up to the Molave Street (fronting the Library) only. After entering the Entrance Gate (near the administration building), a right turn must be done at the Molave Street. Here is where one may alight from the vehicle. Another right turn must then be done at the 12^th of July Street (fronting the Security Office) until the Exit Gate where the vehicle then leaves the campus.
During the processional, only vehicles that ferry dignitaries who will participate in the ceremonies will be allowed to enter the campus beyond the intersection in front of the Security Office.

Academic Regalia:

The prescribed academic regalia, composed of the gown and cap for all candidates, stole/langkit for undergraduate students and hood for graduate students, should be worn throughout the ceremonies.
Ensure that the correct color of the tassel is secured, i.e., MS/PhD - Red; CASS - Light Green; CBAA - Beige, COE - Orange; CSM – Dark Green, CON - White; CED – Sky Blue; SCS - Pink; SET – Violet.
The gown must be well-pressed and the hood/stole must be securely pinned on both shoulders.
For both male and female, the hem of the academic regalia must be below the knees.
No corsage, or any unauthorized adornment, shall be worn with the academic regalia. Bags are discouraged from being carried.
A female candidate should wear, underneath her academic regalia, a semi-formal dress. Closed black shoes, and no sandals, should be worn. No pants or slacks shall be allowed.
A female candidate shall manage her hair in such a way that the cap sits comfortably on her head. Muslims may, however, wear their caps over their hijab.
A male candidate should not wear earrings or any other unauthorized adornment, and shall wear his academic regalia with a polo shirt, dark pants or slacks, and black shoes with socks. Sneakers and maong/denim pants shall not be allowed. Cross-dressing is strictly forbidden.
College Marshals are tasked to ensure that the candidates are wearing their academic regalia properly; otherwise, the offending candidate may not be allowed to join the ceremonies.

Parents, Guardians and Guests:

Each candidate is entitled to three (3) I.D. cards. One (1) for the candidate and two (2) for the parents/guardians/guests. This card serves as an entry pass to the gymnasium.
The I.D. card must be pinned on the left chest and must be visible for security personnel to check upon entering the gymnasium.
Parents/guardians, including faculty members or Institute officials who are parents/guardians of the candidates, may be asked to open their bags and packages for inspection by the security personnel at the gym entrance.
Children under seven (7) years old are strictly not allowed inside the gymnasium. Parents/guardians with children under 7 years old will be advised to view the ceremonies at one of our designated live-streaming areas.
All parents/guardians and guests will sit on the bleachers.
All seats are on a first-come-first-served basis. Parents/guardians and guests must be seated before the start of the ceremonies. They may not be allowed to enter the gymnasium once the ceremonies have started.
Parents/guardians and guests are not allowed to enter the gymnasium ground floor or ask a favor from the ushers/usherettes to hand-over anything to the candidates, except on emergency situations.
Parents/guardians and guests are requested to wear semi-formal or business attires.
Parents/guardians and guests are allowed to take pictures only from their seats. Candidates, however, are not allowed to take pictures even on their seats during the entire ceremonies.
Only official photographers are allowed to take pictures on the ground floor during the ceremonies.
Silence must be maintained during the ceremonies. Cell phones and other electronic devices should be turned off or placed in silent/vibrate mode. Texting and calling are strictly discouraged, except on emergency situations.

Before and after the Baccalaureate Ceremony:

Candidates shall assemble outside the gymnasium by 6:00 am. Attendance will be checked by the Marshals from 6:00 to 6:30 am.
A non-graduating student shall not be allowed to join the ceremonies. Any attempt to do so shall be dealt with in accordance with existing Institute rules and regulations.
Candidates shall arrange themselves by college/degree in two files based on the following order: Facing the gymnasium, right side: SGS→COE→CBAA→CON→SCS→SET; left side: CSM grad→CSM undergrad→CASS→CED→SET. The Marshals for SET must ensure that SET candidates are seated in such a way that the rear chairs on the left and right clusters are balanced.
Processional starts promptly at 6:30am. Students from the 1^st row march directly to their seats from the aisle. For all other students, they will march to their seats passing through the seats located at the extreme right or left row, depending on whether the candidates are on the right or left file, respectively.
Candidates should occupy the seats contiguously; no seat should be left vacant. They must stand facing the aisle while the faculty members and officials are doing the processional. They must remain in this position until the last dignitary passes by. Once the dignitaries are on stage, all candidates shall face the stage.
Everyone shall remain standing until the invocation; caps are not removed during the invocation.
Candidates may sit or stand as may be instructed by the spiritual leader during the baccalaureate prayers.
After the ceremonies, only the dignitaries on stage and the members of the Institute Council will join the recessional.
Candidates will remain on their seats and will not be allowed to leave the gymnasium during the break after the Baccalaureate Ceremonies. The candidates therefore are advised to take a heavy breakfast earlier. Each College/School will also distribute snacks at this time.
The Marshals shall ensure that food wastes/wrappers will be collected by assigned janitors in the area.
There won’t be a seating rearrangement during the break. Those who come late for the Baccalaureate ceremonies will be asked to sit in the last row and remain there even during the Commencement Ceremonies. They should not stand up when their own degrees are called and during the conferment by the President to maintain continuity in the ranks. They will have to stand up together with the students in the last row where they are seated.

During the Commencement Ceremonies:

Candidates shall remain standing facing the aisle while the faculty members and officials are doing the processional. They remain in this position until the last dignitary passes by. Once the dignitaries are on stage, all candidates shall face the stage.
They shall remain standing until the invocation and the singing of the National Anthem. They shall then sit following the direction of the Stage Marshal.
As part of the program, the Vice Chancellor reads the categories of academic and extra-curricular awards. Once your category is called, you are required to stand up and be recognized by rendering a bow. Once the next category of award is read, you may sit down.
Applause for an individual candidate is NOT allowed. Mass applause is done at an appropriate time as may be directed by the Stage Marshal.
During the presentation of the candidates by the Institute Chancellor, the candidates will stand as their degree is presented; they shall remain standing until all degrees have been presented, and the candidates have been conferred their respective degrees by the 缅北禁地S President.
Once the candidates have been conferred their respective degrees, the graduates give a resounding clap. At the cue of the Stage Marshal, clapping is stopped, and the tassel is transferred from the right side of the cap to the left side. Then, the graduates give themselves another resounding clap.
There shall be no tossing of caps in the air after conferment.

After the Ceremonies:

Graduates shall follow the members of the Institute Council in the recessional, starting from the first row and to be led by students nearest the aisle.
No graduate or faculty member should break the recessional march until they have exited the gymnasium.
Expressions of congratulations and giving of flowers, leis or gifts should be done outside the gymnasium and only after the commencement ceremonies. The graduates and their parents may, however, return to the gymnasium for a pictorial.
Gowns, caps and hoods must be immediately returned after graduation to avoid penalty.
College/School Marshals will tag as absent or late, in the on-line Clearance System, those who are absent or late, respectively, in the ceremonies. The graduate may be cleared if an excuse letter is submitted to the College/School Marshal and approved.

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